What does a notary do in real estate?

What does a notary do in real estate?


In the realm of real estate transactions, a notary plays a crucial role in ensuring the legality and authenticity of various documents. From verifying signatures to administering oaths, a notary’s responsibilities are vital in protecting the interests of all parties involved. In this article, we will delve into the specific tasks and duties that a notary performs in the context of real estate transactions.

Verifying Signatures

One of the primary functions of a notary in real estate is to verify signatures. When important documents such as deeds, contracts, or mortgage agreements are signed, a notary is present to confirm the identity of the signatories and ensure that they are willingly and knowingly putting their signatures on the documents. This verification process adds an extra layer of security and helps prevent fraud or unauthorized signatures.

Administering Oaths and Affirmations

Another important responsibility of a notary in real estate is administering oaths and affirmations. In certain situations, parties involved in a real estate transaction may be required to make sworn statements or provide affidavits. A notary is authorized to administer oaths, ensuring that the individuals making these statements are bound by the penalties of perjury if they provide false information. This helps maintain the integrity and truthfulness of the documents involved in the transaction.

Notarizing Documents

Notarizing documents is a key task performed by a notary in real estate. This involves the notary adding their official seal or stamp to a document, along with their signature and the date of notarization. This process verifies that the document has been properly executed, witnessed, and acknowledged by the parties involved. Notarization provides a level of assurance and credibility to the document, making it legally binding and admissible in court if necessary.

A notary in real estate must ensure compliance with legal requirements. They are responsible for familiarizing themselves with the relevant laws and regulations governing real estate transactions in their jurisdiction. This includes understanding the specific notarial acts that are required, the proper format and wording of documents, and any additional steps or procedures that must be followed. By staying up-to-date with the legal landscape, a notary can ensure that all documents are executed in accordance with the law.

Recordkeeping and Documentation

Recordkeeping and documentation are essential aspects of a notary’s role in real estate. Notaries are required to maintain accurate records of all transactions they notarize. This includes keeping copies of the documents, recording the details of the parties involved, and documenting any fees or charges associated with the notarization. These records serve as a historical record and can be referenced in the future if needed.


In the realm of real estate, a notary’s role is indispensable. From verifying signatures and administering oaths to notarizing documents and ensuring compliance with legal requirements, a notary plays a vital role in protecting the integrity and legality of real estate transactions. Their attention to detail and adherence to legal procedures contribute to the smooth and secure execution of real estate documents.


– National Notary Association: www.nationalnotary.org
– American Society of Notaries: www.asnnotary.org
– United States Department of State: www.state.gov