How to tell a realtor you chose someone else?

How to tell a realtor you chose someone else?


When it comes to buying or selling a property, working with a realtor is often a crucial step in the process. However, there may come a time when you need to make a difficult decision and choose someone else to represent your interests. In this article, we will explore how to tell a realtor that you have chosen someone else, providing guidance on how to handle this situation respectfully and professionally.

Communicating your decision

Be honest and direct: When informing a realtor that you have chosen someone else, it is important to be honest and direct. Avoid beating around the bush or providing false reasons for your decision. Clearly express your appreciation for their time and effort, but make it clear that you have decided to work with another realtor.

Schedule a meeting or phone call: While it may be tempting to deliver the news via email or text, it is generally more respectful to schedule a meeting or phone call with the realtor. This allows for a more personal conversation and gives them an opportunity to ask questions or seek feedback.

Choose the right timing: Timing is crucial when delivering such news. Avoid waiting until the last minute or when the realtor has invested a significant amount of time and effort into your case. The sooner you communicate your decision, the better it will be for both parties involved.

Express gratitude

Show appreciation for their efforts: It is important to acknowledge the realtor’s hard work and dedication, even if you have chosen someone else. Express your gratitude for their time, expertise, and any assistance they may have provided during the process. This will help maintain a positive relationship and leave the door open for potential future collaborations.

Provide constructive feedback: While not necessary, providing constructive feedback can be helpful for the realtor’s professional growth. If there were specific reasons why you chose someone else, respectfully share those reasons and offer suggestions for improvement. However, be mindful of your tone and ensure your feedback is constructive rather than overly critical.

Handling potential conflicts

Remain calm and composed: It is possible that the realtor may react negatively or become defensive upon hearing your decision. In such cases, it is important to remain calm and composed. Stay focused on the facts and reiterate your decision without engaging in arguments or personal attacks.

Be prepared for questions: The realtor may have questions about your decision, and it is important to be prepared to answer them honestly and respectfully. Provide clear and concise explanations without going into unnecessary details or getting defensive.

Offer referrals: If you had a positive experience with the realtor but simply chose someone else for specific reasons, consider offering referrals to friends or family members who may be in need of a realtor’s services. This can help soften the blow and show that you still value their expertise.


When it comes to telling a realtor that you have chosen someone else, honesty, respect, and clear communication are key. Express your gratitude for their efforts, provide constructive feedback if appropriate, and handle any potential conflicts with composure. By handling this situation professionally, you can maintain positive relationships and ensure a smooth transition to working with a new realtor.


– National Association of Realtors:
– Forbes: